From an event idea to coordinated action.
Five steps. You set the goals and make the important decisions. CakeBot structures the work, tracks progress and surfaces what needs attention.
Sign up in seconds
Phone or email to sign up. Ready to plan in under 30 seconds.
- Event templates — start from a proven setup for your event type, then adjust.
- Mobile-first PWA — install like an app. Works on any device, even offline.
Describe what you're running
Start with a plain-language event brief. CakeBot reads the context and asks for what it needs next.
- Smart event creation — CakeBot recommends the right modules, drafts a timeline and starts tracking the health of your plan.
- Recurring events — weekly meetups, monthly clubs, annual editions, remembered and cloned.
CakeBot builds the workspace
Not a wall of forms — a working event, ready to go.
- Workspace — one live command centre for check-in, RSVPs, tasks and next actions.
- AI task planner — a tailored checklist with due dates, overdue alerts and next-step coaching.
- Budget tracking — 9 categories, planned vs spent, CSV export, overspend warnings.
- Schedule & agenda — multi-day, parallel tracks, session types, guest-facing timeline.
- Venue & vendor search — real venues and vendors with ratings, found and saved in one tap.
- Invitations — a shareable invite from one message, over WhatsApp, SMS or email.
✓ Cloned from edition #13
✓ Registration form published
✓ 12-task checklist generated
✓ Budget categories set up
Share, fill, and approve the calls
One link goes out. Guests register in a tap — no app. CakeBot chases the quiet ones and asks before each send.
- RSVP & registration — one-tap response, custom questions, embeddable on your own site.
- Guest management — bulk import, tags, custom fields, real-time status at a glance.
- Waitlist management — overflow is auto-managed; guests are notified when a spot opens.
- Polls & voting — let guests vote on dates, venues, themes or food, live.
- Gift registry & pooling — reserve gifts, no duplicates, pool contributions by UPI.
✋ Remind 41 non-responders?
✋ Waitlist is near capacity — open it up?
Run the day — and set up the next
QR check-in and live counts on the day. Afterward, thank-yous, photos, and a head start on the next event.
- QR check-in — phone-based scanning with live counts and offline support.
- Media space — a shared photo & video gallery with guest upload via magic links.
- Communication suite — broadcasts, reminders and thank-yous, timed and drafted for you.
- Proactive AI coaching — anticipates problems and tells you what to do next.
- Export & reports — guest lists, RSVP reports and budget summaries as CSV.
✓ Delivered to 196 guests · WhatsApp
You approve anything that matters
CakeBot organises, tracks and flags on its own. But messages to guests, payments, bookings and cancellations always wait for your tap — and every action is in the activity log.
Automatic
- Organises the plan
- Tracks progress
- Flags problems early
Asks first
- Drafts guest messages before sending
- Prepares vendor and booking requests for review
You always decide
- Messages to guests
- Payments to vendors
- Bookings & cancellations
One platform for every occasion
Your first event is
60 seconds away.
See how CakeBot works with you.
Start now →