Event type
Plan a Hackathon with your AI event planner
24-hour sprints or weekend-long builds. CakeBot manages registration, teams, agenda, judging, and prizes.
Manage registrations, teams, mentors, judging, schedules and submissions from one hackathon workspace.
Modules that activate for your hackathon
ParticipantsAgendaTasksVenueBudgetQR Check-inCommunication
1
Create Event
Describe the hackathon — theme, duration, team size, and venue.
- Hackathon-specific modules activated
- Timeline: Kick-off → Hacking → Demos → Judging
- Prize categories and rules setup
C CakeBot online
Plan a 24-hour hackathon for 100 developers — AI/ML theme, at our Hyderabad office, with food and prizes
C
Your hackathon is ready!
✓ Theme: AI/ML, 100 developers
✓ 24-hour timeline: Kick-off → Hacking → Demos → Judging
✓ 16 tasks created (AV setup, food orders, prizes, Wi-Fi...)
✓ 3 prize categories: Best Overall, Most Innovative, Best Demo
Want to open registration?
✓ Theme: AI/ML, 100 developers
✓ 24-hour timeline: Kick-off → Hacking → Demos → Judging
✓ 16 tasks created (AV setup, food orders, prizes, Wi-Fi...)
✓ 3 prize categories: Best Overall, Most Innovative, Best Demo
Want to open registration?
2
Open Registration
Share a sign-up form. Collect skills, experience, and preferences.
- Custom fields: Tech stack, experience level, T-shirt size
- Automatic confirmation with event details
- Waitlist when capacity is reached
C CakeBot online
Open registration — collect tech stack, experience level, and team preference
C
Registration form is live!
✓ Fields: Name, Email, Tech stack, Experience level, T-shirt size
✓ Team preference: Solo, Have a team, Looking for team
✓ Auto-confirmation email with hackathon rules
✓ Waitlist activates at 100 registrations
Here's the link — share it with the dev community!
✓ Fields: Name, Email, Tech stack, Experience level, T-shirt size
✓ Team preference: Solo, Have a team, Looking for team
✓ Auto-confirmation email with hackathon rules
✓ Waitlist activates at 100 registrations
Here's the link — share it with the dev community!
3
Build Agenda
Schedule kick-off, hacking windows, meals, demos, and judging.
- Hour-by-hour timeline for 24/48 hours
- Meal breaks auto-scheduled
- Demo slots and judging criteria shared
C CakeBot online
Build the 24-hour agenda — kickoff at 10 AM Saturday, demos Sunday 10 AM, judging at noon
C
24-hour agenda locked in!
✓ Sat 10:00 AM — Kickoff & theme reveal
✓ Sat 11:00 AM — Hacking begins
✓ Sat 1:00 PM — Lunch
✓ Sat 8:00 PM — Dinner & mentor check-in
✓ Sun 12:00 AM — Midnight snacks & energy drinks
✓ Sun 10:00 AM — Code freeze & demos
✓ Sun 12:00 PM — Judging & awards
Want to add mentor slots?
✓ Sat 10:00 AM — Kickoff & theme reveal
✓ Sat 11:00 AM — Hacking begins
✓ Sat 1:00 PM — Lunch
✓ Sat 8:00 PM — Dinner & mentor check-in
✓ Sun 12:00 AM — Midnight snacks & energy drinks
✓ Sun 10:00 AM — Code freeze & demos
✓ Sun 12:00 PM — Judging & awards
Want to add mentor slots?
4
Logistics & Vendors
Venue setup, food, Wi-Fi, power, and swag.
- Task list: AV, extension cords, snacks, energy drinks
- Catering search for bulk orders
- Swag and prize procurement tracking
C CakeBot online
Handle food for 100 devs — lunch, dinner, midnight snacks, and breakfast
C
Food plan ready for 100 developers!
✓ Saturday lunch: Biryani + bowls (ordered from Paradise Biryani)
✓ Saturday dinner: Pizza + wraps
✓ Midnight: Maggi station + Red Bull + coffee
✓ Sunday breakfast: Idli-vada + juice
✓ Total food budget: ₹85,000
Catering confirmed. Want me to track swag and prizes next?
✓ Saturday lunch: Biryani + bowls (ordered from Paradise Biryani)
✓ Saturday dinner: Pizza + wraps
✓ Midnight: Maggi station + Red Bull + coffee
✓ Sunday breakfast: Idli-vada + juice
✓ Total food budget: ₹85,000
Catering confirmed. Want me to track swag and prizes next?
5
Send Communications
Pre-event info, rules, team formation, and logistics.
- Welcome email with schedule and rules
- Team formation instructions
- Venue map and parking details
C CakeBot online
Send all 100 participants the welcome pack — rules, schedule, and what to bring
C
Welcome pack sent to 100 developers!
✓ Hackathon rules & judging criteria attached
✓ 24-hour schedule included
✓ What to bring: Laptop, charger, sleeping bag (optional)
✓ Venue map: Floor 3, Building A, Hyderabad office
✓ Wi-Fi details includedDelivered96 of 100Team formation channel link shared. Want me to retry the 4 pending?
✓ Hackathon rules & judging criteria attached
✓ 24-hour schedule included
✓ What to bring: Laptop, charger, sleeping bag (optional)
✓ Venue map: Floor 3, Building A, Hyderabad office
✓ Wi-Fi details includedDelivered96 of 100Team formation channel link shared. Want me to retry the 4 pending?
6
Day of the Hackathon
QR check-in, live announcements, and demo scheduling.
- Scan-based registration on arrival
- Live announcements and time warnings
- Demo slot allocation and judging interface
C CakeBot online
Hackathon is starting! How's check-in?
C
Let's hack! QR check-in is rolling at the entrance:Checked in92 of 100AI/ML Hackathon — Hacker PassSteve Rogers · Team #07 · Dev #004224 teams formed (3-5 members each), Wi-Fi tested at 200 Mbps, AV and power strips ready, 6 mentors confirmed. 8 devs arriving in 30 min. Ready to kick off the theme reveal?
7
Post-Hackathon
Winner announcements, photos, and participant follow-up.
- Winner showcase and prize distribution
- Shared project gallery
- Certificate of participation for all
C CakeBot online
Hackathon done! Winners announced. Help me wrap up
C
Epic hackathon! Winners documented (Best Overall, Most Innovative, Best Demo) and the photo gallery has 78 photos.Project submissions24 of 24 teamsBudget used₹3,20,000 of ₹3,50,000Certificates generated for 92 participants. Want me to send certificates and the project gallery to everyone?
Ready to plan your hackathon?
Free, no credit card — CakeBot handles the details.
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