Event type
Plan a Trip with your AI event planner
Group trips without the spreadsheet chaos — CakeBot builds the itinerary, splits the costs, tracks who's actually in, and keeps everyone on the same page.
Turn group preferences into an agreed itinerary while coordinating availability, bookings, budgets and responsibilities.
Modules that activate for your trip
HeadcountItineraryBudget & SplitsStaysTravelCommunicationPhotos
1
Create the Trip
Describe the trip — where, when, how many, and the budget vibe.
- Auto-builds an itinerary skeleton for your dates
- Sets a per-person budget range
- Generates a trip task checklist
C CakeBot online
Plan a 4-day Goa trip for 8 friends in December, mid-range budget
C
Your trip is set up!
✓ Dates: 4 days in December
✓ Group: 8 friends
✓ Budget: ~₹15,000–18,000 per person
✓ Draft itinerary: North Goa (2 days) + South Goa (2 days)
✓ 11 tasks (stays, travel, advance collection...)
Want me to lock the headcount and collect advances?
✓ Dates: 4 days in December
✓ Group: 8 friends
✓ Budget: ~₹15,000–18,000 per person
✓ Draft itinerary: North Goa (2 days) + South Goa (2 days)
✓ 11 tasks (stays, travel, advance collection...)
Want me to lock the headcount and collect advances?
2
Lock the Headcount
Find out who's really in — and collect the advance so it's real.
- One-tap 'I'm in' with an advance payment
- Live count of confirmed vs maybe
- Auto-reminders to the fence-sitters
C CakeBot online
Send the 'you in?' with a ₹5,000 advance to lock the spot
C
Sent to all 8. Tracking who's in:Confirmed (advance paid)6 of 82 still on the fence — I'll nudge them tomorrow. Want to hold 6 rooms or wait for the full 8?
3
Build the Itinerary
A day-by-day plan everyone can see, tweak, and follow.
- Day-by-day activities and travel time
- Everyone sees the same live plan
- Swap or reorder with a message
C CakeBot online
Build the day plan — beaches, a party night, and one chill day
C
Here's the 4-day plan:
✓ Day 1 — Arrive, Baga + Calangute, sunset shack dinner
✓ Day 2 — Water sports, party night in Anjuna
✓ Day 3 — Drive south, Palolem beach, chill
✓ Day 4 — Old Goa + café hop, fly out
Want me to book stays for North (nights 1–2) and South (night 3)?
✓ Day 1 — Arrive, Baga + Calangute, sunset shack dinner
✓ Day 2 — Water sports, party night in Anjuna
✓ Day 3 — Drive south, Palolem beach, chill
✓ Day 4 — Old Goa + café hop, fly out
Want me to book stays for North (nights 1–2) and South (night 3)?
4
Split the Costs
No more 'who owes what' — CakeBot tracks and splits every rupee.
- Shared expenses split automatically
- Handles uneven shares (someone skips a night)
- Live 'who owes whom' at any moment
C CakeBot online
Split everything so far — stays, cab, and the group dinner
C
Here's the split across 8:Collected so far₹96,000 of ₹1,20,000✓ Stays: ₹8,000/person
✓ Cab + fuel: ₹2,200/person
✓ Group dinner: ₹1,300/person
2 people are ₹12,000 short — want me to send a reminder with a pay link?
✓ Cab + fuel: ₹2,200/person
✓ Group dinner: ₹1,300/person
2 people are ₹12,000 short — want me to send a reminder with a pay link?
5
Book Stays & Travel
Find and lock places that fit the group and the budget.
- Filter by group size, location, and budget
- Real ratings and photos
- Save, compare, and shortlist in a tap
C CakeBot online
Find a villa in North Goa for 8 under ₹12K a night
C
Found 3 villas in North Goa for 8, under ₹12K/night:🏖️Villa Anjuna★ 4.6 · sleeps 10 · ₹11K/night🌴Casa Vagator★ 4.4 · sleeps 8 · ₹9.5K/night🏡Baga Beach House★ 4.3 · sleeps 9 · ₹10K/nightLock one for nights 1–2?
6
During & After the Trip
Daily nudges on the go, then settle up and share the photos.
- Daily 'here's the plan' reminders
- Final settle-up so everyone's square
- Shared photo gallery for the group
C CakeBot online
We're back! Sort the final settle-up and photos.
C
Welcome back! Everyone's squared up and the gallery's live:Final settle-up8 of 8 settled✓ Total trip cost: ₹1,18,400 (₹14,800/person)
✓ Photo gallery: 214 photos from the group
Want me to send everyone their final statement and the gallery link?
✓ Photo gallery: 214 photos from the group
Want me to send everyone their final statement and the gallery link?