Plan and manage a Meetup with CakeBot
Recurring community meetups, handled — CakeBot tracks RSVPs, helps find venue contact details, runs check-in, and answers repeat questions, so you can focus on the room.
Set up registrations, venue details, agendas and attendee updates for a meetup that is easy to join.
Modules that activate for your meetup
Create the Meetup
Describe your meetup — topic, size, format, and how often it runs.
- Detects recurring cadence (weekly, monthly, every 2nd Saturday)
- Auto-generates a meetup task checklist
- Sets an RSVP target and agenda slots
✓ Recurring: every 2nd Saturday (monthly)
✓ RSVP target: 120
✓ Agenda: 2 talks + open networking
✓ 9 tasks (venue, speakers, snacks, check-in, reminders...)
Want me to open RSVPs and share the link?
Open RSVPs
Share one link. Collect who's coming and the details you need.
- One-tap RSVP — no app download for guests
- Custom fields: dietary needs, first-timer, company
- Auto-confirmation + calendar invite
✓ One-tap RSVP page created
✓ Fields: Name, Email, First meetup? (Y/N), Dietary
✓ Calendar invite auto-sent on RSVP
Here's your link — ready to share in Discord and WhatsApp.
Keep RSVPs on Pace
CakeBot watches the pace and tells you when to nudge — you just tap yes.
- Pace tracking against your target and past meetups
- One-tap nudge to people who opened but didn't reply
- Waitlist opens automatically when you hit capacity
Find the Venue
Find a space that fits your crowd — capacity, AV, and parking sorted.
- Filter by capacity, location, projector, and parking
- Real ratings and photos via Google Places
- Save and compare options, view available contact details and contact the venue directly
Let the Guest AI Answer Questions
Stop answering the same 20 questions — the guest AI handles them for you.
- Answers where / when / parking / can I bring someone
- Pulls answers from your event details automatically
- You only see the questions it can't answer
✓ "Where is it / is there parking?"
✓ "What time does it start?"
✓ "Can I bring a friend?"
✓ "Is it beginner-friendly?"Questions answered34 this weekI'll ping you only for the ones I can't answer.
Run the Day
QR check-in from your phone, live headcount, and quick announcements.
- Scan-based check-in — no clipboard
- Live attendance as people arrive
- One-tap broadcast to everyone who RSVP'd
Wrap Up & Set the Next One
Attendance report, budget, and your next meetup pre-filled from this one.
- Attendance + no-show report
- Budget summary you can export
- Next meetup pre-filled — the more you run, the less you set up
Meetup planning and management FAQs
Can I use Piece of Cake for recurring meetups?
Yes. Set a weekly or monthly schedule, reuse the event structure and manage RSVPs, attendee details, reminders, agendas and check-in from the same workspace.
Does CakeBot book meetup venues?
No. CakeBot can find relevant venue options and available contact details. The organizer contacts the venue, confirms availability and completes the booking directly.
Ready to plan your meetup?
Free, no credit card — CakeBot handles the details.
Plan your Meetup free →