Event type
Plan a Meetup with your AI event planner
Recurring community meetups, handled — CakeBot tracks RSVPs, books the venue, runs check-in, and answers the same 20 questions, so you just show up and run the room.
Set up registrations, venue details, agendas and attendee updates for a meetup that is easy to join.
Modules that activate for your meetup
RSVPsVenueTasksQR Check-inGuest Q&ACommunicationBudget
1
Create the Meetup
Describe your meetup — topic, size, format, and how often it runs.
- Detects recurring cadence (weekly, monthly, every 2nd Saturday)
- Auto-generates a meetup task checklist
- Sets an RSVP target and agenda slots
C CakeBot online
Set up React Hyderabad meetup #14 — 120 people, talks + networking, 2nd Saturday next month
C
Your meetup is set up!
✓ Recurring: every 2nd Saturday (monthly)
✓ RSVP target: 120
✓ Agenda: 2 talks + open networking
✓ 9 tasks (venue, speakers, snacks, check-in, reminders...)
Want me to open RSVPs and share the link?
✓ Recurring: every 2nd Saturday (monthly)
✓ RSVP target: 120
✓ Agenda: 2 talks + open networking
✓ 9 tasks (venue, speakers, snacks, check-in, reminders...)
Want me to open RSVPs and share the link?
2
Open RSVPs
Share one link. Collect who's coming and the details you need.
- One-tap RSVP — no app download for guests
- Custom fields: dietary needs, first-timer, company
- Auto-confirmation + calendar invite
C CakeBot online
Open RSVPs and share the link in our Discord and WhatsApp
C
RSVPs are live!
✓ One-tap RSVP page created
✓ Fields: Name, Email, First meetup? (Y/N), Dietary
✓ Calendar invite auto-sent on RSVP
Here's your link — ready to share in Discord and WhatsApp.
✓ One-tap RSVP page created
✓ Fields: Name, Email, First meetup? (Y/N), Dietary
✓ Calendar invite auto-sent on RSVP
Here's your link — ready to share in Discord and WhatsApp.
3
Keep RSVPs on Pace
CakeBot watches the pace and tells you when to nudge — you just tap yes.
- Pace tracking against your target and past meetups
- One-tap nudge to people who opened but didn't reply
- Waitlist opens automatically when you hit capacity
C CakeBot online
How are RSVPs tracking? We're 5 days out.
C
Behind pace — last month you'd hit 100 by now:RSVPs confirmed62 of 120I can nudge the 38 people who opened the invite but didn't reply, and open the waitlist for the rest. Want me to?
4
Book the Venue
Find a space that fits your crowd — capacity, AV, and parking sorted.
- Filter by capacity, location, projector, and parking
- Real ratings and photos via Google Places
- Save, compare, and lock one in a tap
C CakeBot online
Find a space near Jubilee Hills for 120 with a projector and parking
C
Found 4 spaces near Jubilee Hills — all fit 120+ with AV and parking:🏢91springboard★ 4.5 · fits 150 · ₹18K/evening☕The Hive★ 4.4 · fits 130 · ₹15K/evening🎤T-Hub Auditorium★ 4.6 · fits 200 · ₹22K/eveningShortlist any of these?
5
Let the Guest AI Answer Questions
Stop answering the same 20 questions — the guest AI handles them for you.
- Answers where / when / parking / can I bring someone
- Pulls answers from your event details automatically
- You only see the questions it can't answer
C CakeBot online
People keep DMing me the same questions. Can you handle those?
C
Guest AI is on. I'm now answering the repeat questions on your RSVP page and via the event link:
✓ "Where is it / is there parking?"
✓ "What time does it start?"
✓ "Can I bring a friend?"
✓ "Is it beginner-friendly?"Questions answered34 this weekI'll ping you only for the ones I can't answer.
✓ "Where is it / is there parking?"
✓ "What time does it start?"
✓ "Can I bring a friend?"
✓ "Is it beginner-friendly?"Questions answered34 this weekI'll ping you only for the ones I can't answer.
6
Run the Day
QR check-in from your phone, live headcount, and quick announcements.
- Scan-based check-in — no clipboard
- Live attendance as people arrive
- One-tap broadcast to everyone who RSVP'd
C CakeBot online
Doors open in 30 mins — how's check-in looking?
C
You're all set. QR check-in is armed and the room's ready:Checked in76 of 118React Hyderabad #14Stephen S. · Attendee #077Want me to send a "talks starting in 10 mins" nudge to everyone inside?
7
Wrap Up & Set the Next One
Attendance report, budget, and your next meetup pre-filled from this one.
- Attendance + no-show report
- Budget summary you can export
- Next meetup pre-filled — the more you run, the less you set up
C CakeBot online
That went great. Set up next month's?
C
Nice one — 118 checked in, 12 first-timers. Here's the wrap:Budget used₹33,000 of ₹40,000I've pre-filled meetup #15 for the 2nd Saturday next month — same venue, same format, RSVPs ready to open. Want me to reuse the venue and open RSVPs now?
Ready to plan your meetup?
Free, no credit card — CakeBot handles the details.
Plan your Meetup free →