Event type
Plan a Team Offsite with your AI event planner
Multi-day team retreats with workshops, activities, and dinners. CakeBot coordinates everything from travel to agenda.
Align the team on dates, travel, agendas, activities and responsibilities before the offsite begins.
Modules that activate for your offsite
TeamAgendaTasksVenueBudgetCommunicationMedia
1
Create Event
Describe the offsite — team size, destination, dates, and goals.
- Multi-day event with per-day agenda
- Goals tracking: team bonding, strategy, training
- Auto-generated task checklist for corporate events
C CakeBot online
Plan a 2-day team offsite for 30 people near Lonavala — workshops in the morning, activities in the afternoon, bonfire dinner
C
Your offsite is set up!
✓ 2-day agenda created
✓ Morning: Workshop slots (3 hrs each)
✓ Afternoon: Activity time
✓ Evening: Bonfire dinner on Day 1
✓ 15 tasks (venue, transport, food, activities...)
Want me to search resorts near Lonavala?
✓ 2-day agenda created
✓ Morning: Workshop slots (3 hrs each)
✓ Afternoon: Activity time
✓ Evening: Bonfire dinner on Day 1
✓ 15 tasks (venue, transport, food, activities...)
Want me to search resorts near Lonavala?
2
Build Team List
Add team members and collect travel preferences.
- Custom fields: arrival time, dietary needs, room preference
- Share a form link for self-registration
- Automatic headcount and dietary summary
C CakeBot online
Add 30 team members — share a form so they can fill in travel details and room preferences
C
Team registration form is live!
✓ 30 members added
✓ Form fields: Arrival time, dietary needs, room type
✓ Room preference: Single/Shared
✓ Vegetarian/Non-veg meal tracking
Here's the form link — share it with the team!
✓ 30 members added
✓ Form fields: Arrival time, dietary needs, room type
✓ Room preference: Single/Shared
✓ Vegetarian/Non-veg meal tracking
Here's the form link — share it with the team!
3
Build Agenda
Schedule workshops, activities, meals, and free time.
- Day-wise blocks: Morning sessions, Afternoon activities, Evening dinner
- Session types: Workshop, Team Activity, Keynote, Free Time
- Share agenda with the team via link
C CakeBot online
Build the agenda — Day 1: strategy workshop then team trek. Day 2: brainstorming then free time before departure
C
2-day agenda ready!
Day 1:
✓ 9:00 AM — Breakfast
✓ 10:00 AM — Strategy workshop (3 hrs)
✓ 1:00 PM — Lunch
✓ 2:30 PM — Team trek & outdoor activities
✓ 7:00 PM — Bonfire dinner
Day 2:
✓ 9:00 AM — Breakfast
✓ 10:00 AM — Brainstorming session (2 hrs)
✓ 12:30 PM — Lunch & free time
✓ 3:00 PM — Departure
Share with the team?
Day 1:
✓ 9:00 AM — Breakfast
✓ 10:00 AM — Strategy workshop (3 hrs)
✓ 1:00 PM — Lunch
✓ 2:30 PM — Team trek & outdoor activities
✓ 7:00 PM — Bonfire dinner
Day 2:
✓ 9:00 AM — Breakfast
✓ 10:00 AM — Brainstorming session (2 hrs)
✓ 12:30 PM — Lunch & free time
✓ 3:00 PM — Departure
Share with the team?
4
Search Venue & Stay
Find resorts, co-working spaces, and restaurants.
- Filter by capacity, location, amenities
- Compare resorts with meeting rooms
- One tap to save as event venue
C CakeBot online
Find resorts near Lonavala with a conference room, outdoor area, and 15 rooms
C
Found 4 resorts near Lonavala — all include meals:🏰Della Resorts★ 4.6 · 20 rooms · ₹8,500/person🎶Rhythm Lonavala★ 4.4 · 18 rooms · ₹6,200/person🌄Upper Deck Resort★ 4.3 · 15 rooms · ₹5,800/person🧘Hilton Shillim★ 4.7 · 25 rooms · ₹12,000/personWant to shortlist?
5
Send Communications
Share logistics — travel info, packing list, agenda, venue details.
- Pre-trip info pack with venue, agenda, and contacts
- Day-before reminder with check-in times
- Emergency contact broadcast
C CakeBot online
Send everyone the trip details — transport from Mumbai office, check-in time, packing tips
C
Info pack sent to 30 team members!
✓ Transport: Bus from Mumbai office at 7 AM
✓ Check-in: 10 AM at Rhythm Lonavala
✓ Packing tips: Trekking shoes, light jacket, sunscreen
✓ Agenda PDF attached
✓ Emergency contact: Event coordinatorDelivered28 of 30Anything else?
✓ Transport: Bus from Mumbai office at 7 AM
✓ Check-in: 10 AM at Rhythm Lonavala
✓ Packing tips: Trekking shoes, light jacket, sunscreen
✓ Agenda PDF attached
✓ Emergency contact: Event coordinatorDelivered28 of 30Anything else?
6
Day-of Execution
Live agenda, attendance tracking, and real-time updates.
- QR check-in for each session
- Live announcements and schedule changes
- Photo sharing space for the team
C CakeBot online
We're at the resort! Kick things off
C
Let's go! Here's your Day 1 status:Checked in28 of 30Veg lunches22 of 30Conference room is ready (AV tested), workshop starts in 30 minutes, and the photo sharing link is active. 2 members arriving by 11 AM. Want to send a welcome announcement?
7
Post-Offsite
Feedback, photo gallery, and expense reconciliation.
- Shared photo gallery
- Feedback collection from team
- Final expense report and budget summary
C CakeBot online
Offsite was amazing! Need the wrap-up
C
Great offsite! Photo gallery is live with 94 photos, and the average feedback rating is 4.6/5.Feedback responses24 of 30Expenses₹2,15,000 of ₹2,50,000Expense report is ready for the finance team. Want me to share the gallery with everyone?
Ready to plan your offsite?
Free, no credit card — CakeBot handles the details.
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