Plan and manage a Conference with CakeBot
From 50-person workshops to 500-seat summits — CakeBot handles agenda, speakers, registrations, and day-of logistics.
Plan sessions, speakers, registrations, venues and event-day operations in one connected conference workspace.
Modules that activate for your conference
Create Event
Describe your conference — topic, dates, audience size, and format.
- Single-day or multi-day support
- Auto-generates conference-specific task checklist
- Budget tracker with conference categories pre-loaded
✓ 2-day agenda with 6 session slots per day
✓ Parallel tracks: Main Stage + Workshop Room
✓ 18 tasks (venue, AV, catering, swag, registration...)
✓ Beach dinner added as Day 1 evening event
Want me to search venues in Goa?
Open Registration
Share a registration link. Collect attendee details and preferences.
- Custom fields: Company, role, dietary needs, T-shirt size
- Automatic confirmation emails
- Waitlist management when capacity is reached
✓ Form fields: Name, Email, Company, Role, T-shirt size
✓ Workshop preference dropdown added (AI/ML, Cloud, Security)
✓ Auto-confirmation email enabled
✓ Waitlist triggers at 300 registrations
Here's your registration link — ready to share!
Build Agenda
Create a multi-track schedule with keynotes, sessions, and breaks.
- Parallel tracks: Main Stage, Workshop Room, etc.
- Session types: Keynote, Panel, Workshop, Break, Networking
- Speaker names and bios per session
✓ 9:00 AM — Opening keynote (Main Stage)
✓ 10:30 AM — Track A: AI/ML | Track B: Cloud | Track C: Security
✓ 1:00 PM — Lunch break
✓ 2:00 PM — Afternoon sessions (3 tracks)
✓ 5:00 PM — Lightning talks
✓ 7:00 PM — Beach networking dinner
Want to add speakers to the sessions?
Search Venues & Vendors
Find conference venues, AV providers, caterers, and photographers.
- Filter by capacity, location, and amenities
- AV, catering, and event staff vendor search
- View available contact details and reach out directly
Send Communications
Pre-event emails, reminders, and logistics updates.
- Attendee broadcasts with event details
- Speaker coordination messages
- Day-before reminder with venue map and schedule
✓ Venue: Grand Hyatt Goa — map link included
✓ Day 1 schedule attached
✓ Check-in starts at 8:30 AM
✓ Dress code: Smart casual
✓ Beach dinner reminder includedDelivered287 of 300Speaker emails sent separately. Want me to retry the 13 pending?
Day of the Conference
QR check-in, live agenda display, and real-time announcements.
- Scan-based attendance tracking
- Live attendee count per session
- Emergency broadcasts to all attendees
Post-Event
Feedback collection, photo sharing, and attendee follow-up.
- Shared photo gallery
- Thank-you emails with highlight reel
- Attendance report and budget summary export
Conference planning and management FAQs
Can Piece of Cake manage multi-day or multi-track conferences?
Yes. CakeBot helps build multi-day schedules, parallel tracks, sessions, speakers, breaks and networking activities in one connected agenda.
How do conference registration and check-in work?
Create a registration form with custom attendee fields, track responses and waitlists, send approved reminders, and use QR passes for event-day check-in and live attendance.
What conference tasks does CakeBot handle automatically?
CakeBot helps generate tasks, monitor deadlines, organize attendee information, find vendor contact details and flag risks. Guest messages and other supported communication actions wait for your approval.
Ready to plan your conference?
Free, no credit card — CakeBot handles the details.
Plan your Conference free →