Event type
Plan a Conference with your AI event planner
From 50-person workshops to 500-seat summits — CakeBot handles agenda, speakers, registrations, and day-of logistics.
Plan sessions, speakers, registrations, venues and event-day operations in one connected conference workspace.
Modules that activate for your conference
AttendeesAgendaTasksVenueBudgetQR Check-inCommunicationVendors
1
Create Event
Describe your conference — topic, dates, audience size, and format.
- Single-day or multi-day support
- Auto-generates conference-specific task checklist
- Budget tracker with conference categories pre-loaded
C CakeBot online
Organise a 2-day tech conference for 300 people in Goa — workshops, keynotes, and a beach networking dinner
C
Your conference is set up!
✓ 2-day agenda with 6 session slots per day
✓ Parallel tracks: Main Stage + Workshop Room
✓ 18 tasks (venue, AV, catering, swag, registration...)
✓ Beach dinner added as Day 1 evening event
Want me to search venues in Goa?
✓ 2-day agenda with 6 session slots per day
✓ Parallel tracks: Main Stage + Workshop Room
✓ 18 tasks (venue, AV, catering, swag, registration...)
✓ Beach dinner added as Day 1 evening event
Want me to search venues in Goa?
2
Open Registration
Share a registration link. Collect attendee details and preferences.
- Custom fields: Company, role, dietary needs, T-shirt size
- Automatic confirmation emails
- Waitlist management when capacity is reached
C CakeBot online
Open registration — collect company name, role, and workshop preferences
C
Registration is live!
✓ Form fields: Name, Email, Company, Role, T-shirt size
✓ Workshop preference dropdown added (AI/ML, Cloud, Security)
✓ Auto-confirmation email enabled
✓ Waitlist triggers at 300 registrations
Here's your registration link — ready to share!
✓ Form fields: Name, Email, Company, Role, T-shirt size
✓ Workshop preference dropdown added (AI/ML, Cloud, Security)
✓ Auto-confirmation email enabled
✓ Waitlist triggers at 300 registrations
Here's your registration link — ready to share!
3
Build Agenda
Create a multi-track schedule with keynotes, sessions, and breaks.
- Parallel tracks: Main Stage, Workshop Room, etc.
- Session types: Keynote, Panel, Workshop, Break, Networking
- Speaker names and bios per session
C CakeBot online
Build the Day 1 agenda — opening keynote at 9 AM, 3 workshop tracks, lunch at 1, beach dinner at 7 PM
C
Day 1 agenda created!
✓ 9:00 AM — Opening keynote (Main Stage)
✓ 10:30 AM — Track A: AI/ML | Track B: Cloud | Track C: Security
✓ 1:00 PM — Lunch break
✓ 2:00 PM — Afternoon sessions (3 tracks)
✓ 5:00 PM — Lightning talks
✓ 7:00 PM — Beach networking dinner
Want to add speakers to the sessions?
✓ 9:00 AM — Opening keynote (Main Stage)
✓ 10:30 AM — Track A: AI/ML | Track B: Cloud | Track C: Security
✓ 1:00 PM — Lunch break
✓ 2:00 PM — Afternoon sessions (3 tracks)
✓ 5:00 PM — Lightning talks
✓ 7:00 PM — Beach networking dinner
Want to add speakers to the sessions?
4
Search Venues & Vendors
Find conference venues, AV providers, caterers, and photographers.
- Filter by capacity, location, and amenities
- AV, catering, and event staff vendor search
- Save and compare shortlisted options
C CakeBot online
Find conference venues in Goa with 300+ capacity, AV setup, and nearby beach
C
Found 4 conference venues in Goa — all have AV and are 5 min from the beach:🏨Grand Hyatt Goa★ 4.6 · 400 capacity · ₹3.5L/day🌊Cidade de Goa★ 4.5 · 350 capacity · ₹2.8L/day🏖️Novotel Goa Resort★ 4.4 · 300 capacity · ₹2.2L/day🌴Alila Diwa★ 4.3 · 320 capacity · ₹3.0L/dayShortlist any of these?
5
Send Communications
Pre-event emails, reminders, and logistics updates.
- Attendee broadcasts with event details
- Speaker coordination messages
- Day-before reminder with venue map and schedule
C CakeBot online
Send a reminder to all 300 attendees with venue details and Day 1 schedule
C
Reminder sent to 300 attendees!
✓ Venue: Grand Hyatt Goa — map link included
✓ Day 1 schedule attached
✓ Check-in starts at 8:30 AM
✓ Dress code: Smart casual
✓ Beach dinner reminder includedDelivered287 of 300Speaker emails sent separately. Want me to retry the 13 pending?
✓ Venue: Grand Hyatt Goa — map link included
✓ Day 1 schedule attached
✓ Check-in starts at 8:30 AM
✓ Dress code: Smart casual
✓ Beach dinner reminder includedDelivered287 of 300Speaker emails sent separately. Want me to retry the 13 pending?
6
Day of the Conference
QR check-in, live agenda display, and real-time announcements.
- Scan-based attendance tracking
- Live attendee count per session
- Emergency broadcasts to all attendees
C CakeBot online
Day 1 is starting! How's check-in going?
C
Conference Day 1 is live! QR badges are scanning smoothly at the entrance:Checked in248 of 300TechConf Goa — Day PassDiana Prince · Attendee #0042Keynote hall has 230 seated, workshop rooms are AV-tested, and catering is confirmed for 300. Want me to send a 'session starting' alert?
7
Post-Event
Feedback collection, photo sharing, and attendee follow-up.
- Shared photo gallery
- Thank-you emails with highlight reel
- Attendance report and budget summary export
C CakeBot online
Conference wrapped! Help me with follow-ups
C
Great event! Photo gallery is live with 186 photos, and the thank-you email is drafted for all 300 attendees. Here's where things stand:Feedback responses47 of 300Budget used₹18,40,000 of ₹20,00,000Attendance report: 289 Day 1, 276 Day 2. Want me to send the thank-you emails now?
Ready to plan your conference?
Free, no credit card — CakeBot handles the details.
Plan your Conference free →