Event type
Plan a Reunion with your AI event planner
School, college, or family — CakeBot brings everyone together. RSVP tracking, venue search, and memory sharing built in.
Reconnect the group, confirm attendance and coordinate travel, contributions and shared activities.
Modules that activate for your reunion
GuestsTasksVenueBudgetMediaCommunicationQR Check-in
1
Create Event
Tell CakeBot the group, date, and location preference.
- Batch/class year labeling
- Location polling to decide the city
- Auto-generated reunion task checklist
C CakeBot online
Plan our college batch reunion — class of 2016, 80 people, somewhere in Hyderabad, one-day event
C
Your reunion is set up!
✓ Class of 2016 — 80 guests
✓ Hyderabad, one-day event
✓ RSVP link ready to share
✓ 12 tasks created (venue, catering, AV, name tags...)
Want me to search venues in Hyderabad?
✓ Class of 2016 — 80 guests
✓ Hyderabad, one-day event
✓ RSVP link ready to share
✓ 12 tasks created (venue, catering, AV, name tags...)
Want me to search venues in Hyderabad?
2
Spread the Word
Share a sign-up link. Old classmates RSVP and update their details.
- Self-registration with current contact info
- Custom fields: Where you are now, fun fact, profile photo
- Viral sharing — each guest can forward the link
C CakeBot online
Share the RSVP link — let people add where they are now and a fun fact
C
Registration form is live — 23 classmates signed up in the first hour!
✓ Fields: Name, Current city, Company, Fun fact, Photo
✓ Shareable link ready for WhatsApp groupsClassmates signed up23 of 80Top cities so far: Hyderabad (12), Bengaluru (5), Mumbai (4). Want me to send a reminder to the batch WhatsApp group?
✓ Fields: Name, Current city, Company, Fun fact, Photo
✓ Shareable link ready for WhatsApp groupsClassmates signed up23 of 80Top cities so far: Hyderabad (12), Bengaluru (5), Mumbai (4). Want me to send a reminder to the batch WhatsApp group?
3
Find a Venue
Search restaurants, banquet halls, or resorts.
- Filter by group size and location
- Compare options with ratings and photos
- Budget-friendly options surfaced first
C CakeBot online
Find a venue in Hyderabad for 80 people — preferably a rooftop or brewery
C
Found 5 venues in Hyderabad — here are the top picks:🍺Prost Brewpub★ 4.5 · 100 capacity · ₹1,800/head🍻The Moonshine Project★ 4.4 · 80 capacity · ₹1,500/head🌃Farzi Cafe (rooftop)★ 4.5 · 120 capacity · ₹2,200/head🎶10 Downing Street★ 4.2 · 100 capacity · ₹1,200/headWant to book one of these?
4
Plan the Agenda
Ice-breakers, games, dinner, and memory sharing.
- Activity suggestions for reunions
- Memory wall — guests share old photos and stories
- Timeline for the day
C CakeBot online
Build an agenda — ice-breakers, then dinner, then an award ceremony for fun superlatives
C
Reunion agenda ready!
✓ 5:00 PM — Arrival & welcome drinks
✓ 5:30 PM — Ice-breaker: 2 Truths & a Lie
✓ 6:00 PM — Memory wall slideshow (old photos!)
✓ 7:00 PM — Dinner & open bar
✓ 8:30 PM — Superlative Awards (Most Changed, Same as Ever, Biggest Traveller...)
✓ 9:30 PM — Group photo & closing
Want me to open voting for the superlatives?
✓ 5:00 PM — Arrival & welcome drinks
✓ 5:30 PM — Ice-breaker: 2 Truths & a Lie
✓ 6:00 PM — Memory wall slideshow (old photos!)
✓ 7:00 PM — Dinner & open bar
✓ 8:30 PM — Superlative Awards (Most Changed, Same as Ever, Biggest Traveller...)
✓ 9:30 PM — Group photo & closing
Want me to open voting for the superlatives?
5
Send Reminders
Keep everyone in the loop with updates and logistics.
- Auto-reminders at key milestones
- Venue details, parking info, dress code
- Last-mile logistics for out-of-town guests
C CakeBot online
Send a final reminder — 3 days before the event with venue and parking details
C
Reminder sent to 80 classmates!
✓ Venue: Prost Brewpub, Jubilee Hills
✓ Date: Saturday, 5 PM onwards
✓ Parking: Basement lot, 50 spots
✓ Dress code: Smart casual
✓ Out-of-town guests: Hotel recommendations includedRSVPs confirmed68 of 80Plus 8 maybe and 4 declined. Looking great!
✓ Venue: Prost Brewpub, Jubilee Hills
✓ Date: Saturday, 5 PM onwards
✓ Parking: Basement lot, 50 spots
✓ Dress code: Smart casual
✓ Out-of-town guests: Hotel recommendations includedRSVPs confirmed68 of 80Plus 8 maybe and 4 declined. Looking great!
6
Day of the Reunion
QR check-in, name tags, and shared photo space.
- Scan-based check-in for attendance
- Name tags with batch year and current city
- Live photo gallery
C CakeBot online
Reunion starts in an hour! What's the status?
C
Almost time! Here's your status:Class of 2016 Check-inScan at the entrance · 65 of 68 attending✓ Name tags printed: Name + Current City
✓ Memory wall slideshow loaded — 42 old photos
✓ Photo sharing link active
3 people running late. Venue is all set. Have fun!
✓ Memory wall slideshow loaded — 42 old photos
✓ Photo sharing link active
3 people running late. Venue is all set. Have fun!
7
Post-Reunion
Share the group photo, collect feedback, plan the next one.
- Shared gallery with all photos and videos
- Thank-you message to organizers
- Poll for next reunion date
C CakeBot online
Best night ever! Help me share everything
C
What a reunion! Here's your wrap-up:
✓ Photo gallery live — 156 photos from the batch
✓ Group photo shared with everyone
✓ Thank-you message sent to 5 organizers
✓ Final cost: ₹1,42,000 (₹1,775/person)
✓ Poll created: 'Next reunion — 2027 or 2028?'
Want me to share the gallery link with the batch group?
✓ Photo gallery live — 156 photos from the batch
✓ Group photo shared with everyone
✓ Thank-you message sent to 5 organizers
✓ Final cost: ₹1,42,000 (₹1,775/person)
✓ Poll created: 'Next reunion — 2027 or 2028?'
Want me to share the gallery link with the batch group?
Ready to plan your reunion?
Free, no credit card — CakeBot handles the details.
Plan your Reunion free →