Event type
Plan a Wedding with your AI event planner
Multi-day, multi-event, hundreds of guests — CakeBot manages every detail so you can enjoy your big day.
Bring ceremonies, guests, vendors, budgets and family responsibilities together in one evolving wedding plan.
Modules that activate for your wedding
GuestsAgendaTasksInvitationsVenueBudgetVendorsMediaQR Check-in
1
Create Event
Describe your wedding — type, dates, guest count, and location.
- Multi-event setup: Mehendi, Sangeet, Ceremony, Reception
- Per-event guest lists and invitations
- Automatic task generation for each ceremony
C CakeBot online
Plan our wedding reception — 200 guests, outdoor garden venue in Hyderabad, December 2026
C
Your wedding reception is set up!
✓ Event: Wedding Reception
✓ Date: December 2026
✓ Guests: 200
✓ 22 tasks created (venue, catering, decor, DJ, photography...)
✓ Budget tracker with 9 categories ready
Want me to search garden venues in Hyderabad?
✓ Event: Wedding Reception
✓ Date: December 2026
✓ Guests: 200
✓ 22 tasks created (venue, catering, decor, DJ, photography...)
✓ Budget tracker with 9 categories ready
Want me to search garden venues in Hyderabad?
2
Build Guest List
Manage hundreds of guests across multiple events and sides.
- Tag guests: Bride's side, Groom's side, VIP, Family
- Track RSVPs per ceremony (someone may attend sangeet but not mehendi)
- Bulk import from spreadsheets or contacts
C CakeBot online
Import the guest list from our spreadsheet — 120 from bride's side, 80 from groom's side
C
Guest list imported!
✓ 120 guests tagged — Bride's side
✓ 80 guests tagged — Groom's side
✓ 14 VIPs flagged
✓ Dietary preference form enabled
✓ RSVP tracking active for all 200
Want me to send RSVP links now?
✓ 120 guests tagged — Bride's side
✓ 80 guests tagged — Groom's side
✓ 14 VIPs flagged
✓ Dietary preference form enabled
✓ RSVP tracking active for all 200
Want me to send RSVP links now?
3
Search Vendors & Venues
Find caterers, decorators, photographers, and venues in your city.
- 14 vendor types: Caterer, Photographer, Florist, DJ, Makeup, etc.
- Google Places powered with ratings and reviews
- Save shortlists, compare, and contact directly
C CakeBot online
Find outdoor garden venues in Hyderabad that fit 200 guests
C
Found 5 garden venues in Hyderabad — here are the top picks:🏰The Taj Falaknuma Gardens★ 4.7 · 250 capacity · ₹4.5L🌿Gachibowli Greens★ 4.5 · 300 capacity · ₹2.8L🌸Botanical Banquets★ 4.4 · 200 capacity · ₹2.2L🌳Jubilee Hills Lawns★ 4.3 · 220 capacity · ₹3.1LWant me to shortlist or compare any of these?
4
Build Agenda
Create a detailed schedule for each day and ceremony.
- Multi-day support with per-day labels
- Session types: Ceremony, Activity, Break, Performance
- Guest-facing timeline view they can access via link
C CakeBot online
Build the reception agenda — cocktail hour at 6 PM, dinner at 8, dancing after
C
Reception agenda created!
✓ 6:00 PM — Guest arrival & cocktail hour
✓ 7:00 PM — Couple's grand entrance
✓ 7:30 PM — Cake cutting & toasts
✓ 8:00 PM — Sit-down dinner
✓ 9:30 PM — First dance & open floor
✓ 11:00 PM — Sparkler send-off
Share this timeline with guests?
✓ 6:00 PM — Guest arrival & cocktail hour
✓ 7:00 PM — Couple's grand entrance
✓ 7:30 PM — Cake cutting & toasts
✓ 8:00 PM — Sit-down dinner
✓ 9:30 PM — First dance & open floor
✓ 11:00 PM — Sparkler send-off
Share this timeline with guests?
5
Design Invitations
AI designs cards per event — mehendi invite, reception invite, etc.
- Elegant, festive, and traditional presets
- Different designs for different ceremonies
- Download and share via WhatsApp groups
C CakeBot online
Design an elegant reception invitation — gold and ivory theme
C
Your invitation is ready!💍Wedding ReceptionElegant gold & ivory with floral bordersRSVP link embedded and dress code noted (Indian formal / Black tie). Download as PNG or share directly via WhatsApp?
6
Track Budget
Monitor spending across all events with category breakdowns.
- 9 categories: Venue, Food, Decor, Photography, Entertainment, etc.
- Mark items as paid or pending
- Proactive warnings when approaching limits
C CakeBot online
Set total budget to ₹15 lakhs — how are we tracking?
C
Budget set to ₹15,00,000. Here's where you stand:Total committed₹10,80,000 of ₹15,00,000Venue (booked)₹2,80,000 of ₹15,00,000Catering (estimated)₹3,50,000 of ₹15,00,000Decor, photography, and entertainment estimates are tracked too — you have ₹4,20,000 remaining for other categories.
7
Day-of Coordination
QR check-in, live guest count, vendor contact list, and emergency comms.
- Per-event check-in for each ceremony
- Quick-access vendor phone numbers
- Last-minute broadcasts to guests
C CakeBot online
It's the big day! What's my checklist?
C
Happy wedding day! Here's your status:Reception Check-in PassScan at the entrance · live guest countGuests confirmed187 of 200✓ All 6 vendors confirmed (caterer, photographer, DJ, florist, decorator, coordinator)
✓ Venue setup at 3 PM — decorator en route
✓ Emergency contact list shared with family
Everything's on track! Enjoy every moment.
✓ Venue setup at 3 PM — decorator en route
✓ Emergency contact list shared with family
Everything's on track! Enjoy every moment.
8
Post-Wedding
Shared photo gallery, thank-you messages, and expense summary.
- Guests upload photos via magic link
- AI-generated personalized thank-you notes
- Final budget report with all expenses
C CakeBot online
Reception was magical! Help me wrap up
C
What a beautiful evening! Here's your wrap-up:
✓ Photo gallery created — 312 photos uploaded by guests
✓ Thank-you messages drafted for 192 guests
✓ Gift received list: 85 gifts tracked
✓ Final budget: ₹14,65,000 of ₹15,00,000
✓ Vendor payments: 4 paid, 2 pending
Want me to send the thank-you messages now?
✓ Photo gallery created — 312 photos uploaded by guests
✓ Thank-you messages drafted for 192 guests
✓ Gift received list: 85 gifts tracked
✓ Final budget: ₹14,65,000 of ₹15,00,000
✓ Vendor payments: 4 paid, 2 pending
Want me to send the thank-you messages now?
Ready to plan your wedding?
Free, no credit card — CakeBot handles the details.
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