Plan and manage a Wedding with CakeBot
Multi-day, multi-event, hundreds of guests — CakeBot manages every detail so you can enjoy your big day.
Bring ceremonies, guests, vendors, budgets and family responsibilities together in one evolving wedding plan.
Modules that activate for your wedding
Create Event
Describe your wedding — type, dates, guest count, and location.
- Multi-event setup: Mehendi, Sangeet, Ceremony, Reception
- Per-event guest lists and invitations
- Automatic task generation for each ceremony
✓ Event: Wedding Reception
✓ Date: December 2026
✓ Guests: 200
✓ 22 tasks created (venue, catering, decor, DJ, photography...)
✓ Budget tracker with 9 categories ready
Want me to search garden venues in Hyderabad?
Build Guest List
Manage hundreds of guests across multiple events and sides.
- Tag guests: Bride's side, Groom's side, VIP, Family
- Track RSVPs per ceremony (someone may attend sangeet but not mehendi)
- Bulk import from spreadsheets or contacts
✓ 120 guests tagged — Bride's side
✓ 80 guests tagged — Groom's side
✓ 14 VIPs flagged
✓ Dietary preference form enabled
✓ RSVP tracking active for all 200
Want me to send RSVP links now?
Search Vendors & Venues
Find caterers, decorators, photographers, and venues in your city.
- 14 vendor types: Caterer, Photographer, Florist, DJ, Makeup, etc.
- Google Places powered with ratings and reviews
- View available contact details and reach out directly
Build Agenda
Create a detailed schedule for each day and ceremony.
- Multi-day support with per-day labels
- Session types: Ceremony, Activity, Break, Performance
- Guest-facing timeline view they can access via link
✓ 6:00 PM — Guest arrival & cocktail hour
✓ 7:00 PM — Couple's grand entrance
✓ 7:30 PM — Cake cutting & toasts
✓ 8:00 PM — Sit-down dinner
✓ 9:30 PM — First dance & open floor
✓ 11:00 PM — Sparkler send-off
Share this timeline with guests?
Design Invitations
AI designs cards per event — mehendi invite, reception invite, etc.
- Elegant, festive, and traditional presets
- Different designs for different ceremonies
- Download and share via WhatsApp groups
Track Budget
Monitor spending across all events with category breakdowns.
- 9 categories: Venue, Food, Decor, Photography, Entertainment, etc.
- Mark items as paid or pending
- Proactive warnings when approaching limits
Day-of Coordination
QR check-in, live guest count, vendor contact list, and emergency comms.
- Per-event check-in for each ceremony
- Quick-access vendor phone numbers
- Last-minute broadcasts to guests
✓ Venue setup at 3 PM — decorator en route
✓ Emergency contact list shared with family
Everything's on track! Enjoy every moment.
Post-Wedding
Shared photo gallery, thank-you messages, and expense summary.
- Guests upload photos via magic link
- AI-generated personalized thank-you notes
- Final budget report with all expenses
✓ Photo gallery created — 312 photos uploaded by guests
✓ Thank-you messages drafted for 192 guests
✓ Gift received list: 85 gifts tracked
✓ Final budget: ₹14,65,000 of ₹15,00,000
✓ Payment tracker: 4 marked paid, 2 pending
Want me to send the thank-you messages now?
Wedding planning and management FAQs
Can Piece of Cake manage a multi-day wedding with different guest lists?
Yes. Create separate ceremonies such as mehendi, sangeet, wedding and reception, then manage schedules, invitations, RSVPs and guest lists for each event.
How does CakeBot help manage wedding vendors and budgets?
CakeBot helps find venues, vendors and their available contact details. You can log estimates and payments by category, monitor committed spending and see when the wedding budget is approaching its limit.
Can guests RSVP for individual wedding ceremonies?
Yes. Guests can respond separately for each ceremony and provide details such as dietary preferences. You can track attendance and send approved invitations, reminders and updates.
Ready to plan your wedding?
Free, no credit card — CakeBot handles the details.
Plan your Wedding free →