Plan and manage a Birthday Party with CakeBot
From kids' parties to milestone celebrations — CakeBot plans the perfect birthday in under 60 seconds.
CakeBot builds a birthday plan around the guest, date and budget, then helps coordinate invitations and activities and find vendor contact details.
Modules that activate for your birthday
Create Event
Share the birthday details and CakeBot will suggest the first plan, checklist and timeline.
- Auto-detects event type and creates task checklist
- Sets up budget tracker, guest list, and timeline
✓ Event: Ava's 7th Birthday
✓ Date: June 15, 4:00 PM
✓ Theme: Unicorn
✓ 14 tasks created with due dates
✓ Budget tracker ready
What should I do first — invitations or venue?
Build Guest List
Add guests, import contacts, or share an invite link.
- Bulk import from phone contacts or CSV
- Custom fields: dietary needs, allergies, plus-ones
- Guest groups: Kids, Parents, Family
✓ 25 kids added (ages 6-8)
✓ Parent contact fields ready
✓ Dietary preference form enabled
Want me to send them the RSVP link?
Find a Venue
Search play areas, party halls, or plan it at home.
- Google Places powered with ratings and photos
- Filter by capacity, location, and budget
Design Invitations
AI generates a themed birthday invite. Download and share.
- 5 style presets matching your theme
- Auto-fills date, time, venue, and RSVP link
Set Up Gifts
Create a gift list, a pooled gift or a general gift pool.
- Guests reserve listed gifts and buy them independently
- Guests can contribute to a pooled gift or general gift pool
- Contributions go directly to the host's UPI ID or QR code
Piece of Cake keeps the choices organized but never receives or processes the money. Add your payment details now?
Track RSVPs
See who's coming in real time. CakeBot sends reminders.
- Real-time dashboard: Going, Maybe, Declined, Pending
- Auto-reminders at 7, 3, and 1 day before
Party Day
QR check-in, live headcount, and shared photo space.
- Scan-based check-in on your phone
- Guests upload photos via magic link
Post-Party
Thank-you messages, photo gallery, and gift tracking.
- AI-generated thank-you notes for each guest
- Shared photo gallery with all parents
✓ Photo gallery created — 47 photos uploaded
✓ Thank-you messages drafted for 22 parents
✓ Gift received list ready (15 gifts tracked)
✓ Final budget: ₹18,200 of ₹20,000
Want me to send the thank-yous now?
Birthday planning and gifting FAQs
How do birthday gifts and gift pooling work?
The host creates a gift list and may add a pooled gift or general gift pool. Guests can reserve a listed gift and buy it themselves, or contribute directly to the host's UPI ID or QR code. Piece of Cake does not receive or process the money.
Can CakeBot manage birthday invitations and RSVPs?
Yes. CakeBot helps prepare invitations, organize the guest list, track responses and draft reminders. Guest-facing messages are sent only after the host approves them.
Ready to plan your birthday?
Free, no credit card — CakeBot handles the details.
Plan your Birthday free →