Event type
Plan a Birthday Party with your AI event planner
From kids' parties to milestone celebrations — CakeBot plans the perfect birthday in under 60 seconds.
CakeBot builds a birthday plan around the guest, date and budget, then helps you coordinate invitations, activities and vendors.
Modules that activate for your birthday
GuestsTasksInvitationsGiftsBudgetMediaVenueQR Check-in
1
Create Event
Share the birthday details and CakeBot will suggest the first plan, checklist and timeline.
- Auto-detects event type and creates task checklist
- Sets up budget tracker, guest list, and timeline
C CakeBot online
Plan Ava's 7th birthday on June 15 at our home in Hyderabad for 25 kids, unicorn theme
C
Done! Here's your birthday plan:
✓ Event: Ava's 7th Birthday
✓ Date: June 15, 4:00 PM
✓ Theme: Unicorn
✓ 14 tasks created with due dates
✓ Budget tracker ready
What should I do first — invitations or venue?
✓ Event: Ava's 7th Birthday
✓ Date: June 15, 4:00 PM
✓ Theme: Unicorn
✓ 14 tasks created with due dates
✓ Budget tracker ready
What should I do first — invitations or venue?
2
Build Guest List
Add guests, import contacts, or share an invite link.
- Bulk import from phone contacts or CSV
- Custom fields: dietary needs, allergies, plus-ones
- Guest groups: Kids, Parents, Family
C CakeBot online
Add 25 kids from Ava's class. I'll share the parent contacts.
C
Got it! I've added 25 guests to the list.
✓ 25 kids added (ages 6-8)
✓ Parent contact fields ready
✓ Dietary preference form enabled
Want me to send them the RSVP link?
✓ 25 kids added (ages 6-8)
✓ Parent contact fields ready
✓ Dietary preference form enabled
Want me to send them the RSVP link?
3
Find a Venue
Search play areas, party halls, or plan it at home.
- Google Places powered with ratings and photos
- Filter by capacity, location, and budget
C CakeBot online
Find a play area that fits 25 kids near Jubilee Hills, Hyderabad
C
Found 4 play areas near Jubilee Hills — pick one and I'll set it as the venue:🎪Funky Monkeys★ 4.5 · fits 30 kids · ₹15K package🎮Smaaash★ 4.3 · fits 40 kids · ₹20K package🪐Happy Planet★ 4.4 · fits 25 kids · ₹12K package🎠Funcity★ 4.2 · fits 35 kids · ₹18K package
4
Design Invitations
AI generates a themed birthday invite. Download and share.
- 5 style presets matching your theme
- Auto-fills date, time, venue, and RSVP link
C CakeBot online
Design a unicorn-themed invitation for the party
C
Here's your invitation! 🦄🦄Ava's 7th Birthday PartyPlayful style with unicorn motifsRSVP link is embedded. Download as PNG or share directly via WhatsApp?
5
Set Up Gifts
Create a wishlist so guests know what to bring.
- AI suggests age-appropriate gifts
- Guests reserve items — no duplicates
- Pooled contributions for bigger gifts
C CakeBot online
Set up a gift registry for Ava — she's into art and dinosaurs
C
Gift registry is live! I've added suggestions:
✓ Art supplies kit — ₹800
✓ Dinosaur LEGO set — ₹1,500
✓ Watercolor paint set — ₹600
✓ Dino encyclopedia — ₹450
✓ Pool: Bicycle fund — ₹3,000 goal
Guests can reserve or contribute. Share the link?
✓ Art supplies kit — ₹800
✓ Dinosaur LEGO set — ₹1,500
✓ Watercolor paint set — ₹600
✓ Dino encyclopedia — ₹450
✓ Pool: Bicycle fund — ₹3,000 goal
Guests can reserve or contribute. Share the link?
6
Track RSVPs
See who's coming in real time. CakeBot sends reminders.
- Real-time dashboard: Going, Maybe, Declined, Pending
- Auto-reminders at 7, 3, and 1 day before
C CakeBot online
How many RSVPs so far?
C
Here's your RSVP update:Going18 of 25Maybe4 of 25Pending2 of 251 declined. Want me to send a reminder to the 2 who haven't responded?
7
Party Day
QR check-in, live headcount, and shared photo space.
- Scan-based check-in on your phone
- Guests upload photos via magic link
C CakeBot online
It's party day! What do I need to do?
C
Happy party day! Your QR check-in is ready:Ava's 7th Birthday — Check-inScan as kids arrive · 22 of 25 confirmedPhoto sharing link is ready to share with parents. 3 tasks remaining: pick up cake, set up decor, return gifts. You've got this! 🎉
8
Post-Party
Thank-you messages, photo gallery, and gift tracking.
- AI-generated thank-you notes for each guest
- Shared photo gallery with all parents
C CakeBot online
Party was amazing! Help me wrap up
C
Glad it went well! Here's what I've done:
✓ Photo gallery created — 47 photos uploaded
✓ Thank-you messages drafted for 22 parents
✓ Gift received list ready (15 gifts tracked)
✓ Final budget: ₹18,200 of ₹20,000
Want me to send the thank-yous now?
✓ Photo gallery created — 47 photos uploaded
✓ Thank-you messages drafted for 22 parents
✓ Gift received list ready (15 gifts tracked)
✓ Final budget: ₹18,200 of ₹20,000
Want me to send the thank-yous now?
Ready to plan your birthday?
Free, no credit card — CakeBot handles the details.
Plan your Birthday free →