Event type
Plan and manage a Farewell Party with CakeBot
Send someone off right. CakeBot organizes the gift pool, memory wall, venue options, and invitations. The host supplies their own UPI ID or QR code.
Bring together invitations, messages, contributions and the farewell schedule without losing track of the personal details.
Modules that activate for your farewell
GuestsTasksGiftsInvitationsMediaBudget
1
Create Event
Tell CakeBot who's leaving, when, and the group size.
- Surprise or open event modes
- Farewell-specific task checklist
- Automatic memory wall setup
C CakeBot online
Plan a surprise farewell for our manager Diana — 25 colleagues, at the office, with a group gift
C
Surprise farewell is set up!
✓ Guest of honour: Diana (hidden from event)
✓ 25 colleagues invited
✓ Surprise mode: ON
✓ 8 tasks created (cake, decorations, card, gift...)
✓ Memory wall and gift pool activated
Want me to add your UPI ID or QR code to the gift pool?
✓ Guest of honour: Diana (hidden from event)
✓ 25 colleagues invited
✓ Surprise mode: ON
✓ 8 tasks created (cake, decorations, card, gift...)
✓ Memory wall and gift pool activated
Want me to add your UPI ID or QR code to the gift pool?
2
Coordinate the Group
Invite colleagues or friends. Keep it secret if it's a surprise.
- Secret invite mode — guest of honour doesn't see the event
- Group chat coordination
- Task assignments: who brings what
C CakeBot online
Invite the team — keep it secret from Diana. Assign someone to get the cake and decorations.
C
Secret invites sent to 25 colleagues!
✓ All marked as 'Surprise — do not share with Diana'
✓ Bruce assigned: Order cake (chocolate truffle, ₹1,500)
✓ Natasha assigned: Balloons & banner
✓ Tony assigned: Book the conference roomConfirmed20 of 25Want me to set up the gift pool next?
✓ All marked as 'Surprise — do not share with Diana'
✓ Bruce assigned: Order cake (chocolate truffle, ₹1,500)
✓ Natasha assigned: Balloons & banner
✓ Tony assigned: Book the conference roomConfirmed20 of 25Want me to set up the gift pool next?
3
Set Up Gift Pool
Share the host’s UPI ID or QR code so guests can contribute directly.
- Host-provided UPI ID or QR code
- AI suggests gift ideas by budget and interests
- Anonymous or named contributions
C CakeBot online
Set up the gift pool — I’ll add my UPI QR code. Diana loves books and travel.
C
Gift pool is live! AI gift suggestions based on Diana's love of books and travel:📖Kindle Paperwhite₹8,000 · for the bookworm✈️Travel voucher₹10,000 · her next adventure📚Book collection + journal set₹5,000 · curated picksHost-reported contributions8 contributors · ₹4,200Share the pool link with the remaining team?
4
Build Memory Wall
Guests upload messages, photos, and video clips.
- Text messages, photo uploads, short videos
- Can be presented as a slideshow at the event
- Digital keepsake for the person leaving
C CakeBot online
Open the memory wall — ask everyone to share a favourite memory with Diana
C
Memory wall is open! Link shared with 25 colleagues — 6 photos (team outings, celebrations) and 2 video clips are already in.Memories shared14 of 25Slideshow auto-generated — 4 min runtime. Want to preview it before the party?
5
Design Invitations
AI creates a heartfelt invite for the send-off.
- Warm, professional design presets
- Include event details and gift pool link
- Share discreetly via DM or group
C CakeBot online
Design a farewell card — warm and professional, with the gift pool link
C
Your farewell invitation is ready — warm & professional with a thank-you motif:👋Farewell, Diana!Join us for a surprise send-offGift pool link is embedded. Share via individual DMs to keep it secret?
6
Day of the Farewell
Present the gift, show the memory wall, and celebrate.
- Memory wall slideshow on a screen
- Gift presentation moment
- Group photo and candid sharing
C CakeBot online
It's farewell day! What's the plan?
C
Surprise time! Here's your checklist:
✓ Conference room decorated (Natasha confirmed)
✓ Cake arriving at 3:30 PM
✓ Memory wall slideshow loaded on projector
✓ Gift ready: Kindle Paperwhite (host reports ₹10,500 contributed)
✓ 23 of 25 colleagues in position
Diana's meeting ends at 4 PM. Everyone hide at 3:55!
✓ Conference room decorated (Natasha confirmed)
✓ Cake arriving at 3:30 PM
✓ Memory wall slideshow loaded on projector
✓ Gift ready: Kindle Paperwhite (host reports ₹10,500 contributed)
✓ 23 of 25 colleagues in position
Diana's meeting ends at 4 PM. Everyone hide at 3:55!
7
Post-Event
Share the memory wall link and photos with the guest of honour.
- Permanent memory wall link
- Photo gallery shared with everyone
- Thank-you note from the group
C CakeBot online
Diana was so surprised! Share everything with her
C
That was beautiful! Here's what I've shared:
✓ Memory wall link sent to Diana (22 messages, 8 photos, 2 videos)
✓ Photo gallery: 34 photos from the party
✓ Group thank-you note delivered
✓ Host-reported gift-pool summary: ₹10,500 from 24 contributors
Diana now has a permanent link to all the memories. Best farewell!
✓ Memory wall link sent to Diana (22 messages, 8 photos, 2 videos)
✓ Photo gallery: 34 photos from the party
✓ Group thank-you note delivered
✓ Host-reported gift-pool summary: ₹10,500 from 24 contributors
Diana now has a permanent link to all the memories. Best farewell!
Ready to plan your farewell?
Free, no credit card — CakeBot handles the details.
Plan your Farewell free →